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Important Fiscal Year Transition Information

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Hello Vocational Rehabilitation Providers: 

As we approach the end of federal fiscal year (FFY) 2022, Opportunities for Ohioans with Disabilities (OOD) would like to remind you that authorizations must not cross the federal fiscal year, which runs from October 1 through September 30.  This means authorization end dates must not cross 9/30/22.  A new authorization will be issued with an authorization begin date on or after 10/1/22 for any services that will begin or end after 10/1/22. If you do not receive a new authorization for services that cross over into FFY 2023, please reach out to your vocational rehabilitation counselor (VRC) to request a new authorization. 

The updated Fee Schedule is currently with the Joint Committee on Agency Rule Review (JCARR) and is anticipated to go into effect 10/1/22.  OOD expects JCARR to approve the updated Fee Schedule.  However, please keep in mind VRCs cannot authorize for new services such as Bridge Support Services, Critical Need Rate, Self-Employment Services, and Pre-ETS Coordination until 10/1/22, pending JCARR approval.  In order to provide these services, providers will need to submit a service/county change request in the Provider Management Program (PMP) for approval.  Providers will be informed when these services are available to add to the PMP after JCARR approval.    

Below are frequently asked questions for your reference: 

Tier II authorized?  Does the VR staff need to have the completed employment verification in hand to authorize Tier II? 

Tier II is authorized upon VR staff approving the position (i.e., matches IPE goal, congruent with abilities/strengths/limitations, individual is in agreement, etc.).   The counselor does not have to have the employment verification in hand, but can make this determination based on the information received (e.g., phone call, staffing to discuss opportunity, e-mail outlining details).  The counselor should only authorize Tier II when they have full confidence that this is an appropriate position.  Tier II does not need to be authorized through the end of the FY.  

Is there another form Providers need to submit for the Tier III 30, 60, and 90 days if one of these crosses over into FFY 23?  How does this work in AWARE Vendor Portal? 

There is no need to complete an additional form for Tier III 30, 60, and 90 days. Form 5 will need to be completed with the information for the entire 30-day period.  If (for example) Tier III 90 day goes from 9/20/22 to 10/19/22, the current authorization will be cancelled, and a new authorization from 10/1/22 to 10/19/22 will be issued.  The documentation from 9/20/22 to 10/19/22 will all be documented on the same Form 5.  You will enter the dates on the current authorization for the new federal fiscal year into the AWARE Vendor Portal for billing. 

When authorizing Tier III (30, 60, 90 days) and the 5-day roll over end date crosses into the next FY year, how should those authorizations be handled?

As we cross into FY 2023, Tier III authorizations (30 days, 60 days, or 90 days) must end on 9/30/22. If the 5-day rollover period of the TIER III payment crosses into FY 2023, the authorization will still need to end on 9/30/22. A new authorization will not be issued for the 5-day rollover period.  

If you have any general questions, please send a message to pcmu@ood.ohio.gov.  If you have questions about specific authorizations and service timing, please contact the referring VR Staff. 

Thank you.