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Significant Incident Reporting Updates

Hello Vocational Rehabilitation Providers:

Opportunities for Ohioans with Disabilities (OOD) introduced the Significant Incident Report Form (SIRF) in 2019. While significant incidents do not occur frequently, when they do occur, it is important that they are addressed appropriately and communicated in a timely manner. OOD offered a Significant Incident training module (“Safe & Sound”) as part of the Summer Youth Work Experience on-demand training this past January. This is currently still available to providers and provider staff. 

OOD would like to share three important updates regarding SIRFs:

  1. The SIRF document has been updated as a tool not only for providers but also for use by OOD for internal reporting. This updated version of the SIRF is expected to be available on OOD’s webpage by August 1. Once that updated form is available, please become familiar with the updated form and utilize that version for any significant incidents that may occur. Though the SIRF contains many of the same reporting elements, the form has an updated look.
  2. Another important update to note is when a significant incident occurs outside of OOD’s office hours (e.g. evenings, weekends, and holidays) and involves a provider filing a Major Unusual Incident (MUI) report with the local county board of developmental disabilities or contacting law enforcement. If any of these occur, the provider should immediately contact the Area Manager, an Assistant Deputy Director, or a Deputy Director via their work cell phone.
  3. These phone numbers are now available on the new Reporting Significant Incidents page.  This can be accessed at the bottom of the Information for Providers page. This new page has a link to the SIRF training and will also have a link to the current SIRF document.

OOD appreciates providers’ attention to these changes, as they will help facilitate enhanced safety and timely response when significant incidents occur. 

Thank you.